ADOPTION OF ERP FOR SCHOOLS, A EASY GUIDE
ADOPTION OF ERP FOR SCHOOLS, A EASY GUIDE
Educational institutions have been catering to the upliftment of society with their services and as the educational ecosystem has been growing today with many new technological courses’ institutes coming into the spotlight, the ERPs or Enterprise Resources Planning software is being designed to cater to the market.
Dealing with many technical terms that are floating around in the educational ecosystem, the ERP software for schools and there need is recognised by many organisations. But what exactly is ERP software for schools? We, at Startupcity India, are going to break down the term for you:
ERP stands for Enterprise Resource Planning, the business management software is essentially equipped to help the institutions manage internal processes. While it has already created a lot of buzz and solutions in increasing the efficiency of the businesses and organisations, it is progressively viewed as an application that the educational institutions like schools and colleges can use.
HOW WILL THE ERPS FOR SCHOOLS HELP SCHOOLS?
As mentioned, it is a tool to increase productivity, the ERP software for schools is a planning or management software being used to manage school processes and functions that allows the institution of schools manage everything ranging from admissions to onboarding to fee receipt generation and student tracking. Now, with each organisation, the requirements may change and the ERP software holds the potential to meet the same.
When it comes to schools, it involves a lot of elements including the data of children, parents, teachers, non-teaching staff, top management, etc, and to ensure that each of the processes is done on time from exams to management of the teachers, ERP becomes a vital part of the school’s functioning. To increase the efficiency of the processes, one cannot leave the tasks to manage as there were traditional, from manual recoding of teacher’s attendance to tracking of student’s fees.
It is time to transition from the slower, old-fashioned way of doing things to using a simple, accessible tool that is agile and manage s things faster and with more efficiency. This is what ERP software for schools promises and offers as it is revolutionary.
Having mentioned that, let us look into the transformation ERP for schools brings in terms of school management.
HOW DOES ERP SOFTWARE FOR SCHOOL’S WORK?
“ERP is commonly misperceived as a computer system. Not so. It’s a people system made possible by computer software and hardware.” Thomas Wallace and MichealKrenzar’s quote is true. The ERP software for schools takes over the myriad processes and functions in a school but it is not representative of the fact that the human input is eliminated. What happens is that ERP software for school helps in maximising this input by eliminating time-consuming and error-prone processes that were bogging down stakeholders.
WHO IT IS BENEFITTING?
From the adoption of ERP in schools, which are the parties that are getting the help needed? Is the school management system software just for management and administrator hoping to digitize some processes? No, all the parties involved including parents, students, and teachers benefit from the use of the right ERP software for school. They ensure that there is an enhanced parent and teacher communication thanks to private communication channels between them allowing both the parties to be accessible around the clock and from anywhere. It is also a technology that will allow tracking of the student’s progress to be measured more accurately and continually thanks to all this information being fed into your ERP software for school.
The best ERP software for school is focused on enhancing teaching, learning and communication consistently to create a win situation for the primary stakeholder in any school, the student, who benefits from the efficient functioning of their school.
WHAT DO YOU NEED TO START USING ERP SOFTWARE FOR SCHOOLS?
Well, before the adoption of any technology into any organisation., We have answered for you the benefits that will be there, so the next important question is what’s important? It is not apt to just start using any old ERP software for your school without performing due diligence. Here, schools must make sure that the ERP software they are choosing to suits their school’s requirements.
It is also important to ensure that the ERP software for school you have chosen for your school addresses your school’s needs and puts the major problems to rest. As said, we are guiding you to choose the best ERP for your schools and hence, some factors must be considered well before you start using school ERP software:
ASSESSING THE REQUIREMENTS
A priority that has been focused on is to ensure you choose the right ERP software for school by conducting the assessment of the needs of your school. The best school ERP software has to have some of the key features that will address its current requirements as well as cover any gaps or areas of improvement that currently exist.
After the assessment, various points will come to spotlight that will enable one to choose the right ERP software for school, based on its features and capabilities, instead of making an uneducated decision based on popular vote, the decision will be more valuable. Also, when we are at it, this assessment needs to be comprehensive to ensure that the ERP software for school as it will impact the whole school. This means that the assessment of the needs of students, parents, teachers, non-education staff, administration, and management with equal weightage is done. Following this assessment, one can narrow down on the key needs that the ERP software for schools will address.
TECHNICAL ROBUSTNESS OF YOUR SCHOOL
ERP software for schools is a technology-based addition to the business. Hence, the software that is meant to meet certain requirements of the schools and for the same, in addition to the need’s assessment performed in the previous step, that focuses on requirements of parents, students, teachers, non-education staff, administration and management, there is a need for a technical assessment.
Yes, this technical assessment will zero in how technologically robust the school is. If It will boost the process of choosing the right ERP software for school to becomes easier. If a school is already a high-tech school, choosing ERP software for a school becomes easier as the school is ready to use the ERP software for school to its full capability. In a less robust technical environment, however, the requirement is of something lightweight but functional ERP software for school to ensure optimum functioning.
HOW TO BE EQUIPPED TO HANDLE THE ERP?
Based on the after careful assessment of your school’s needs, as you have now purchased the optimal ERP software for school, it is now time that both technical and those of key stakeholders in your educational ecosystem are equipped to handle the software.
While they are already responsible for the efficient management of the processes, it is now necessary to ensure that these stakeholders use the ERP software for school in a way it is meant to be used.
While ERP software for schools is usually designed keeping easy to use interface in mind, not everyone has a natural inclination towards technology. Having mentioned that, one mustn’t ignore the importance of making sure that each of the staff members is well aware of their role.
What happens if this hump exists? It will comprise the otherwise using of your ERP software for school to its full capability. But do not worry, this gap in knowledge is easily addressed through training. The steps to be taken are holding workshops for every stakeholder to be conducted to onboard them onto the use of ERP software for schools. These workshops will offer them with the insights of everything from explaining why this ERP software for school is being used in the first place to the nitty-gritty of how to perform each of their current tasks within the ERP software for school.
GET THE STAKEHOLDERS EQUIPPED AND START USING
The ERP is efficiently placed after the process of acceptance from all stakeholders on the use of ERP software for school which is necessary is done. Once the school adapts the culture that embraces technology with a focus on building both the skills and attitude that celebrates the use of tech in teaching, it will be ensured that your ERP software for school is being used effectively.